FAQs

Note: If you're experiencing technical difficulties with the jobs site, here's some help.

About the New System

NOTE: On Monday, July 1, 2013, MIT upgraded to a new hiring platform for all applicants. Here are some questions you may have about that change:

About the Hiring Process

About Job Postings

Technical Support

About the Transition to a New System

I applied to a job prior to July 1. Do I need to re-apply?

You do not need to re-apply for positions to which you already applied in the old system. Multiple applications simply create additional work for everyone involved.

How do I know whether a job listed now is the same one that I applied to prior to 7/1?

All jobs that were opened prior to 7/1 contain the old MIT job requisition number and original posting date in the job description. Compare that information with the jobs you have already applied to.

I am unable to log in to the new site with my previous username and password. Do I need to create a new account?

Yes. Everyone who applies to a job on or after July 1 will need to create a new applicant profile.

When I log in, I am unable to see the list of jobs I applied to prior to 7/1. Is there any way for me to access the status of those jobs?

The best way to determine the status of a job is to check whether it is still posted on the website. If it is, the hiring department is still accepting resumes; if it's not, the job has either been filled or placed on hold. Either way, you will be contacted should MIT wish to pursue your candidacy.

Does the new system provide a job alert feature?

Yes. To set one up, perform your desired search. If you are already signed in, the Saved Search fields will automatically appear below the search results. Enter a name for your search at the bottom of the page, set the frequency and end date, and click the Save button. If you are not signed in, click on the gray Save as Search Agent button. This will prompt you to log in, after which the Saved Search fields will appear.

Will my old job alerts carry over to the new system?

No. Follow the instructions above to set up new alerts for the jobs that best suit your interests.

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About the Hiring Process

Are non-U.S. citizens eligible for employment at MIT?

Individuals with permanent residence (green cards) are eligible to work. Please be aware that only those in positions directly related to the mission of the Institute (teaching and research) are sponsored for visas.

For more information about the hiring of non-US citizens, please visit the following web sites:

May I send in my resume without applying for a specific job?

No. To be considered for a position at MIT, you must apply online for a specific job opening. Unsolicited resumes will not be reviewed. You may want to set up a Search Agent to have new job openings matching your search criteria automatically emailed to you.

May I email my resume or submit a hard copy rather than applying online?

No. As a federal contractor, we're required to collect certain information for all applicants. To be considered for a position at MIT, you must apply through the online system. If you are experiencing difficulties applying, please see Technical Support below.

Can I upload a PDF version of my resume?

Our hiring system does not support uploading PDF resumes, only MS Word (DOC), Rich Text Format (RTF), or Text (TXT) files. Should you be contacted for an interview, you may submit PDFs and other supporting documents to the hiring manager.

How can I confirm that my application was received?

After applying, click on the View My Account tab. Under Application Activity, click on View Application Status. If the job you applied for is listed there, your application was received.

When can I expect to hear back from MIT?

When you apply online, you will see a confirmation message that your application materials have been received. Please know that we receive resumes from many qualified applicants, and sometimes the hiring process takes several months. You may check the status of your application at any time by logging into your profile and going to View My Account.

What does my application status mean?

Here are different application statuses that you might see:

  • Resume Received = your application is in the system and awaiting review
  • Pending = your application is being considered
  • Not Selected = your application is no longer being considered
  • Filled = the job has been filled
  • Cancelled = the job opening no longer exists
  • On Hold = resumes for the job are not actively being reviewed at this time

Due to MIT's decentralized hiring process and the sheer volume of applications, we are unable to provide additional details about your particular situation.

May I contact the hiring department to find out more about a job?

The hiring departments prefer that you not contact them directly unless the hiring manager's contact information is included in the job posting. You are welcome to visit the web site(s) of the department(s) that interest you in order to find out more about the work being done there.

To whom should I address my cover letter?

It is not necessary to address a cover letter to a specific individual. However, cover letters are an important component of the application process at MIT and we encourage you to customize a cover letter for each position.

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About Job Postings

If a job was posted a few months ago and remains on the web site, is it really still open?

Yes. If a job is listed on our web site, it is considered open and resumes are still being accepted. Please be aware some jobs take longer to fill than others and may remain open for longer periods of time. If a department has a specific close date in mind, it will be noted in the job description section of the posting.

I saw an MIT job posted someplace else, but it doesn’t appear in the search results on this website. Does it really exist?

If a job is not on the MIT website, either new applications are no longer being accepted or the job has been filled.  However, be sure to search for the job title and/or department and not just the job number listed on a third party website.

How do I find out the salary range for a particular position?

The number or letter which follows the job number in the description section of the posting represents the position's level or grade, e.g., 10250-5 or 10456-N. (Numbers represent support staff and letters represent administrative/exempt staff.) You may check the corresponding salary range for a position by visiting the Compensation site. Note that MIT's salary ranges are quite wide. Years and type of experience, internal equity, and external market data are reviewed in order to determine starting salaries.

If no code appears, the salary range will depend upon experience and available funding.

Are there other jobs available at MIT besides the ones posted on this site?

This site lists staff positions only. Hiring is handled outside of the Human Resources department for the following:

  • Faculty positions. Please contact the appropriate academic department directly.
  • Student employment. Opportunities for current and former MIT students are listed through the Student Employment Office and the Global Education and Career Development office.
  • Internships. Please contact the appropriate academic department directly.
  • Jobs filled by temporary staffing agencies.

Which temporary staffing agencies does MIT use most?

MIT partners with two agencies - Hollister Associates (http://www.hollisterstaff.com/) and the Professional Staffing Group (http://www.psgstaffing.com/).

How can I post a job on your jobs website?

We only post MIT jobs on the Jobs at MIT web site. To share your job opening with MIT students and alumni, please contact the Global Education and Career Development office, the Student Employment Office, or MIT’s student newspaper, The Tech.

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Technical Support

The Jobs website isn't allowing me to sign in/apply for a job/navigate search results. What's going on?

This is most likely an issue with your web browser. Here are some troubleshooting tips:

  • First try using another browser. This site works best with Firefox, Chrome, and Internet Explorer.
  • If Safari is your only option, go to Edit > Preferences > Privacy and change your "Block Cookie" setting to "Never." Once you have successfully performed your desired task on the Jobs at MIT website, you can change that setting back to "From third parties and advertisers" and the site should continue to work just fine.
  • Try updating your browser to a more current version. As of August 3, 2013, the following browsers are recommended/supported:
    Recommended Supported
    Internet Explorer 9.0.x
    Internet Explorer 8.0.x
    Internet Explorer 7.0.x
    Firefox 18.0.x
    Google Chrome 24.x
    Internet Explorer 10.0.x
    Internet Explorer 6.0.x
    Safari 5.1.1 (7534.51.22) for Mac OS X

The preview of my resume looks different than the original document I uploaded. What will the hiring manager actually see?

The system converts your resume to HTML in order to display it for your review, which means that spacing may appear slightly off, and any content stored in graphics or text boxes will not appear at all. Hiring managers can download the original document with all of its formatting intact.

I am not able to sign in. The system doesn't recognize my account as valid.

We upgraded to a new hiring platform on July 1, 2013, so if you last accessed your account prior to that date, you will need to re-create one in the new system.

For accounts created on or after July 1, 2013, check to make sure you’re trying to log in through the same portal (external or internal) where you originally created the account.

I uploaded the wrong cover letter or resume by mistake. What do I do?

In this case, simply re-apply to the same job with the correct cover letter and resume. This will override your original application with the new materials.