Massachusetts Institute of Technology
New System for Job Applications
On Monday, July 1, 2013, MIT will upgrade to a new system for accepting job applications. Here are some questions you may have about the upcoming transition:
1. What will happen to applications submitted prior to July 1?
Application materials submitted prior to July 1 will be retained in the old system, and hiring managers will continue to review them. There is no need to re-apply. Multiple applications create additional work for everyone involved, and can create a negative impression with the hiring department.
2. Should I hold off on applying for jobs until after July 1?
No. Hiring decisions are made all the time, and if you delay, you risk not being considered. Hiring managers will give equal consideration to applicants, regardless of the system used to apply.
3. Will my current profile carry over to the new system?
No. We are unable to transfer your old profile into the new system. After July 1, a new profile will be required for all candidates applying to new positions, and you will no longer have access to your application history in the old Career Center. You may want to record the MIT job requisition number for any job you have recently applied to to help you monitor the status of that job in the new system (i.e., whether it is still posted or not), and avoid inadvertently re-applying to the same job.
4. Will I need to set up new job alerts?
Yes. The old job alert system will be replaced with a new search agent that can deliver daily, weekly, or monthly job notification emails.
Once you have identified a position that matches your qualifications, please apply on-line. You will need to complete a profile first. Once your profile is complete, you may apply with or without a resume by choosing the appropriate button at the bottom of the page. Please note that submitting your resume more than once for the same job will not increase your chances of being contacted. return
NO! At the applicant stage, MIT does not need personal information like social security number, date of birth, driver's license number, marital status, etc. The applicant review process, while confidential, does not have the extra security needed to fully protect this type of sensitive information. If you become a finalist, this information may be requested, but do not provide the information until you are specifically asked. return
If you do not have a resume, you may apply by completing the on-line application form by using the link on the search page. You will, however, have to first complete a profile. return
You may apply up to three different positions at the same time, BUT the same resume and cover letter will be associated with each position. To submit a cover letter and or resume targeted for a specific position of interest, you should apply separately (e.g., have only one job listed in your Job Cart when you click one of the "Apply" buttons). At this time, it is the only way to connect the appropriate cover letter to its corresponding position. return
It is not necessary to address a cover letter to a specific individual. If you would like to include a cover letter, please paste it in the appropriate text box. Note that when applying to multiple jobs at the same time, the same cover letter goes to all hiring managers. To customize your cover letter, apply to each job individually. return
No. Our current system does not provide a vehicle for submitting unsolicited resumes. return
No, unless the job description specifically requests that additional information be submitted. In most cases, one resume submitted via the web site is sufficient. If you receive the confirmation message and e-mail, you can be sure that we received your application. return
Yes. We update the job postings frequently. If a job is listed on our web site, it is considered open. Please be aware some jobs take longer to fill than others and may remain open for longer periods of time. If a department has a specific close date in mind, it will be noted in the job description section of the posting. return
The number or letter which follows the job number in the description section of the posting represents the position's level or grade, e.g., mit-00001234-5 or mit-00001234-N. (Numbers represent support staff and letters represent administrative/exempt staff.) You may check the corresponding salary range for a position by visiting Compensation.
If no code appears, the salary range will depend upon experience and available funding. return
Years and type of experience, internal equity, and external market data are reviewed in order to determine starting salaries. return
Once you have submitted a resume, a pop-up window will appear thanking you for your submission. This is your confirmation that we have received your resume. If a problem occurs during the transmission of your resume, a pop-up window will appear citing the reason for the problem. You will be asked to resubmit your resume at that time. If you supply an e-mail address, you will also receive an e-mail confirmation within 24 hours. If you provide an e-mail address and don't receive confirmation, it is likely that the address was entered incorrectly. return
Your background and qualifications will be reviewed by a recruiter or the hiring department. If they feel that there is an appropriate match between your skills and qualifications and those required in the position, you will be contacted. We receive resumes from many qualified applicants and regret that we are not always able to provide ongoing information on the status of a resume once it is forwarded to the hiring department. return
When you apply on-line, you will receive immediate web notification and an additional e-mail (if you supply an e-mail address) confirming that your material has been received. Please understand that the review process takes time. You will be contacted by the hiring department or a recruiter if either feels that an initial screening would be appropriate. return
Due to the high volume of applicants interested in employment at MIT, you must wait to be contacted by a hiring department or recruiter. We receive resumes from many qualified applicants and regret that we are not always able to provide ongoing information on the status of a resume once it is forwarded to the hiring department. return
The hiring departments prefer that you not contact them directly. You are welcome to visit the web site(s) of the department(s) that interest you in order to find out more about the work being done there. return
The Staffing Services Office does not handle faculty or teaching appointments other than the occasional lecturer or technical instructor. Please contact the appropriate academic department for information on faculty positions. return
Individuals with permanent residence (green cards) are eligible to work. Please be aware that only those in positions directly related to the mission of the Institute (teaching and research) are sponsored for visas.
For more information about the hiring of non-US citizens, please visit the following web sites:
Information on student employment can be found on the Student Employment Office web site or that of the Careers Office. return
No. For more information about internship possibilities, please see the web site of the department that you're interested in. Information may also be available in the Student Employment Office or Careers Office. return
While we do post occasional temporary positions, we rarely have summer openings. We would recommend that you perform occasional key word searches using the word "temporary." Our web site is updated frequently so please check in often. return
MIT partners with two agencies - Hollister Associates (http://www.hollisterstaff.com/) and the Professional Staffing Group (http://www.psgstaffing.com/). return
Our system supports the following:
If you are not running one of these supported platforms or browsers, you will need to upgrade and revisit our site to apply on-line. You must also make sure you have JavaScript enabled and accept cookies on your browser. You may also make an appointment with Staffing Services to use our kiosk and receive any needed assistance; please contact us. return
The problem is a security setting in Internet Explorer displaying “mixed content”. The default setting prompts you if you want this information displayed, and if you ever answered "no", choice lists on the application form will no longer display. To change this setting,
Also, if you are an IE9 user, please see the next question re: IE9.
While we do not currently support IE9, you can enable "compatibility mode" which should get you going:
If you are still experiencing a problem, please see the preceding question.
You may upload Rich Text Format (RTF), Text (TXT), or MS Word (DOC) files. return
If you have forgotten your password, click on "My Career Center". Enter your e-mail address in the specified box and click on the "Forgot Password" link. A new password will be sent to your e-mail address. Use the 'edit copy' function to copy and paste the provided strand into the password box on "My Career Center" log-in screen. Once you are back in the system, you can change your password. return
The first thing to know is that our system converts all uploaded documents into HTML or web format. This means that all headers and footers, if present in a MS Word document, are lost, as is pagination. MS Word users can approximate how their resumes will look in Word before uploading by saving their documents as HTML files.
Be aware that graphics images are not stored as part of your uploaded document. Eliminating them from your resume and re-aligning any affected text will help improve your resume’s appearance.
Don’t worry if your resume text doesn’t perfectly align; most submitted resumes don’t appear perfectly formatted and our hiring managers are accustomed to this. On the other hand, if you preview your uploaded resume and see it has expanded to 20 pages in length, you might want to modify your resume’s formatting, and upload it again. return
If you have additional questions or feedback, please contact us. return
MIT is an Equal Opportunity / Affirmative Action Employer